Managing Director

  • Nonprofit Part Time
  • Illinois
  • City: Chicago

Website High Concept Labs


Managing Director, High Concept Labs

Status: Part-time, 30-hrs/wk, salaried, flexible hours, occasional nights and weekends required

Location: Hybrid remote and in-person at 205 E. Randolph Street, Chicago, IL, 60601

*Occasional on-site requirements at the HCL studio at Mana Contemporary at 2233 S. Throop St., Chicago, IL, 60608

Availability: Immediate


HCL seeks a Managing Director to help HCL realize and strengthen its mission, and partner with the Board of Directors and Artistic Director to execute the strategic plan. The Managing Director will ensure financial stability and maintain smooth daily operations, communications, and development strategies, and support HCL artists and residency programs through effective planning, marketing and resource management.




Planning and Development

Work with the Board of Directors and Artistic Director to plan, develop and implement the current and future organizational objectives
Research, prepare and submit grant applications; file grant reports
Lead general operating funds grants, and coordinate with Artistic Director on programming grants
Research and maintain grant calendar and donor data base
Seek cash and in-kind contributions to support HCL
Work with board of directors on fundraising campaigns
Cultivate and manage organizational partnerships to provide resources for HCL; negotiate agreements and provide partnership contracts, as needed


Personnel and Operations

Meet regularly and work in coordination with Artistic Director
Work with and organize regular meetings of the Board of Directors and Committees of the Board, and maintain timely communications with Board and Committees
Hire interns and supervise interns working in areas other than programming; maintain relations with education institutions for internships
Hire and supervise contractors and consultants for projects and/or ongoing work, based on approved plans and budgets
Cultivate and maintain relations with organizations that provide volunteers
Manage contracts and agreements with artists, organizational partners, lessors, vendors and other contracted services.
Manage tenant leases and venue agreements
Maintain support for web server and office equipment








Communications and Marketing

Devise and implement strategies to increase visibility for HCL among funders, donors and audiences
Collaborate  with Artistic Director and with individual artists to promote  studio events and performances
Maintain and distribute social media communications for HCL through regular electronic newsletters and social media posts
Produce and manage HCL communications assets including website, annual report, press releases, and other announcements
Maintain Public Relations database and mail list databases; coordinate survey collection
Maintain general communications for HCL through email, phone and other means as appropriate.


Financial Management

Manage the finances, budgeting and cash-flow of HCL to ensure and maintain a fiscally-healthy organization
Manage payments of monthly bills by check and/or electronic withdrawal
Process monthly payroll
Work with Board Treasurer and/or Finance Committee members on monthly, quarterly, and annual budgets and reports
Work with bookkeeper and/or accountant to submit annual tax returns and send IRS Forms W2 and 1099 to payees, as needed



Three years or more in non-profit arts administration or equivalent experience
Experience in nonprofit fundraising
Experience in budgeting, cash flow and financial management
Experience in PR, digital marketing and managing social media tools and platforms
Excellent written and verbal communication skills
Working knowledge of QuickBooks, G-Suite and MS Office
Familiarity with web content management and email communication programs
Must be willing to adhere to Company’s COVID-19 workplace safety policies and protocols.



Understands and supports contemporary artists and the processes of creative exploration and growth.
Committed to the principles of equity, diversity, respect, and inclusion.
Prioritizes and manages time well, meets deadlines and commitments, is a self-starter with the capacity to work under pressure.
Takes ownership of responsibilities, is a team player with a roll-up-your-sleeves approach.
Communicates in a confident, calm, and tactful approach with an ability to deal with a wide variety of people
Comfortable in a shared office environment, as well as working remotely, adapts to change and new ideas.


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