Finance and Administration Director

Website Ecology Project International

Job Summary:

The Director of Finance and Administration will be a strategic thought partner and report to the Executive Director (ED). The successful candidate will be a hands-on and participative manager leading all financial and fiscal management at Ecology Project International (EPI).  This includes forward-looking financial strategy, supervision of daily and annual accounting needs, and oversight of EPI’s Human Resources. The position also guides the management of EPI’s Swift Center building located in Missoula, MT.

The Director of Finance and Administration will play a critical role in partnering with the senior leadership team and EPI’s Board of Directors (BOD) in strategic decision-making and operations as EPI continues to expand its reach and impact.

She/he will continue to develop and manage for increased profitability while advancing human resource systems that cultivate an environment true to EPI’s core values: making a positive difference in the world; bringing integrity, honesty, and excellence to all aspects of our work; appreciating the outdoors for education, inspiration, and enjoyment; having fun and thinking BIG!

Specific Responsibilities Include:

Financial Leadership & Strategy

  • Provide direction for EPI’s current accounting systems to deliver accurate and timely data
  • Oversee and lead EPI’s annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status
  • Manage organizational cash flow and forecasting
  • Provide analytical support to EPI’s management team to assess the cost and profitability of current and proposed activities
  • Manage, streamline, analyze, and operationalize financial reporting; clearly communicate financial statements to budget managers, EPI’s ED, and the BOD
  • Oversee financial aspects of project/program planning, forecasting, and grants accounting
  • Coordinate and lead the annual audit and IRS reporting process, liaise with external auditors and the finance committee of the Board of Directors
  • Oversee payroll, payroll liabilities, and benefits including PTO accrual and retirement plans
  • Update and implement all necessary business, accounting, and finance practices; update the department’s policy and procedure manual
  • Effectively communicate and present critical financial matters to the ED and BOD

Administrative Management

  • Contribute to the development of EPI’s strategic goals and objectives as well as the overall management of the organization
  • Directly oversee Human Resources policies and practices for US-based operations and provide guidance and direction for international programs
  • Serve as a business partner to the ED for the organization’s financial, budgeting, and administrative processes, with an eye for continuously improving system performance
  • Develop successful and trusting relationships with foreign field-site program managers and fundraising team; create and sustain an environment at EPI that supports these relationships
  • Mentor and develop peers and program staff using a supportive and collaborative approach
  • Engage and collaborate with EPI’s technology team to maintain and streamline EPI’s use of technology in all aspects of this position
  • Supervise EPI’s Accounting and Human Resources staff
  • Lead EPI’s Missoula office management including property management of Swift Center tenants
  • Other duties as assigned

Qualifications:

Required:

  • Minimum 3 years in a Finance Director and/or CFO role with a budget of $3+ million
  • Bachelor’s degree (MA/MBA preferred) in Business, Management, or Finance
  • Proven leadership in organizations with diverse revenue streams and costing environments
  • An effective and versed user of Quickbooks Online and Excel
  • Knowledge of finance and administrative platforms such as Box, Salesforce, and BambooHR
  • Proven experience in ensuring compliance with accounting and fiscal requirements for US-based 501.c.3 entities
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
  • Ability to translate financial concepts to – and effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders, and in  multidisciplinary, diverse, and dynamic team settings
  • Proven ability to manage staff and projects at a distance via online communication
  • Proven ability to effectively manage change, be flexible, innovative, and build solutions
  • English fluency

Preferred:

  • Nonprofit sector experience
  • Proven experience in implementation of ERP Systems
  • Previous oversight of a human resource function
  • A track record in grants management
  • International work experience in Finance and/or Human Resources
  • Spanish fluency

Schedule and Location: This full-time or ¾-time position could be based at our program sites in Missoula, Montana, Baja California México, or Heredia Costa Rica and will require some international travel to program sites.

To apply for this job please visit ecologyproject.bamboohr.com.


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