ASSISTANT TO THE DIRECTOR


  • Nonprofit Full Time
  • Wisconsin
  • City: Madison

Website Center for Healthy Minds - University of Wisconsin-Madison

Our mission is to cultivate well-being and relieve suffering thr

The Assistant to the Director will support the Center for Healthy Minds’ Founder and Director, Richard J Davidson. This is a critically important role, enabling the Founder to work most effectively with internal and external stakeholders and fulfill his commitments to the Center for Healthy Minds at the University of Wisconsin-Madison (CHM), as well as to partners, donors, and the affiliated nonprofit, Healthy Minds Innovations. The Assistant facilitates communications and manages complex scheduling for the Director with the many and varied individuals, groups, and organizations with whom he collaborates at UW-Madison and around the world. The Assistant is also responsible for organizing and monitoring the Director’s action items and commitments with respect to priority, deadline, background material and context, as well as coordinating his intricate and extensive travel logistics. The Assistant also assists with grant preparation, including formatting and citation management, as well as supporting the Director’s additional academic and teaching responsibilities. The Assistant will handle and coordinate special projects at the discretion of the Director such as assisting with special events, developing processes to improve workflow efficiency, and other tasks as needed to further the Center’s mission.

This position requires the unique skill set of being both detail oriented and deeply comfortable with change and ambiguity. This position requires creative problem solving in a fast and complex environment and a successful candidate will be one that thrives in that environment.

The University of Wisconsin-Madison’s Center for Healthy Minds (CHM) is a leader in conducting science – in and out of the lab – on how to nurture emotional well-being in daily life considering the complexity of our human experience (age, gender, ability, race etc). Because inequities in science and academia disproportionately harm the most marginalized members of our society – including people of color, people from poor and working-class backgrounds, people with disabilities, women, and LGBTQ+ people, we believe that these identities must be centered in the work of our center. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized groups.

Responsibilities:

55% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
10% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
5% Prepares and audits complex records, edits documents, and reviews work done by others
5% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
5% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
10% Track, prioritize and ensure accuracy of outstanding action items for supported individual(s)
10% Execute on collaborations and shared projects with external partners

Education:

Required
H.S. Diploma

Qualifications:

Required:
*Excellent analytical and problem-solving skills
*High attention to detail and accuracy
*Outstanding oral, written, and interpersonal communication skills with the ability to engage diverse constituencies

Preferred:
*Ability to balance priorities within a fast-paced and high-demand work environment
*Extensive professional/administrative experience, including scheduling support at the executive level managing complex calendars and coordinating meetings
*Demonstrated experience handling confidential information
*Experience and proficiency in G Suite, iCal and outlook

Work Schedule:

This position requires occasional evening and weekend work.

This position requires some work to be performed in-person, onsite, at a designated campus work location in Madison, WI. Some work may be performed remotely, at an offsite, non-campus work location.

Salary:

MinimumĀ $28.85 HOURLY
Depending on Qualifications
The starting salary for the position is $28.85 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; employer-matched and other supplemental retirement benefits; pre-tax flexible spending, parking and transit accounts

To apply:

To apply for this position, please click on the “Apply Now” button from the website

You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the required and preferred qualifications for the position.

Please note that selected applicants will be asked to provide three professional and/or supervisor references later during the application process. References will not be contacted without prior notice.

We anticipate the first review of applications will occur the week of January 23rd.

To apply for this job please visit jobs.hr.wisc.edu.


Go Back