Grants Associate

  • Nonprofit Full Time
  • New York
  • City: New York

Website MADRE

An international human rights organization

MADRE is an international women’s human rights organization and feminist fund that partners with community-based women’s groups in Africa, Asia and the Pacific, Latin America and the Caribbean, and the Middle East who face war and disaster. MADRE works towards a world in which all people enjoy the fullest range of individual and collective human rights; resources are shared equitably and sustainably; women participate effectively in all aspects of society, and people have a meaningful say in decisions that affect their lives.

MADRE offers a comprehensive model of support to our grassroots partners using three interconnected strategies—grantmaking, organizational strengthening, and legal advocacy—to meet urgent needs and create opportunities for women and girls in marginalized communities to assert their agency and voice.

Using these strategies, MADRE provides long-term and flexible financial and direct service support to community-based women’s and girls’ groups that have been historically marginalized. Many of them are largely under the radar of traditional philanthropy and/or where conflict or disaster have rendered them difficult to fund and challenging to reach. We work at the intersection of three program areas—Ending Gender Violence, Advancing Climate Justice, and Building a Just Peace—and across five priority communities who are disproportionately marginalized: young women and girls, Indigenous women, Afro-descendant women, LGBTIQ+ people, and people with disabilities.


The first grantmaker to hundreds of organizations, in MADRE’s nearly 40-year history, we have disbursed over $58 million in grants and in-kind support to organizations across the globe.


The Position

MADRE is seeking a Grants Associate to contribute meaningfully to our grantmaking work with local organizations around the world. The Grants Associate works to support the implementation of MADRE’s grantmaking strategy to provide partners with resources, trainings, tools, knowledge, opportunities, and access to empower and mobilize communities at the local level to confront conditions of poverty, disaster, and war.


The Grants Associate will provide administrative and logistical support to program staff, and support special events and projects that advance our strategic partnerships. The Grants Associate will work closely and proactively with colleagues on the program team and across the organization to provide administrative and operational support.


The ideal candidate is skillful in building and managing relationships with a wide range of individuals, including partners and colleagues. The ideal candidate should be organized and goal oriented; exhibit a high level of professionalism and maturity; display excellent written and oral communication skills, including comfort with external relations; demonstrate attention to detail; and be able to multitask and meet deadlines. A demonstrated commitment to gender justice, racial justice, intersectionality, and human rights and advancing diversity, equity, and inclusion (DEI) is essential.


Scope of Work under this Position:



●      Work closely with the grantmaking team to contribute to the effective implementation of overall strategy and priorities to support current and new partner organizations in different regions.

●      Coordinate all stages of grantmaking, including reviewing requests, conducting due diligence, assessment, processing and tracking grants.

●      Communicate with grantee partners to follow up on grant documents and financial information and support them as needed.

●      Work with the Finance team to ensure that all grants to partners are recorded accurately, reports are submitted on time

●      Work with the team to administer all logistics related to the grantmaking system (database, tracking tools) and procedures, including preparation of relevant documents.

●      Translate and/or coordinate the translation of proposals and program related materials.

●      Undertake research on trends and priorities of particular topics as necessary for program staff.

●      Assist with the systematization and analysis of final reports from partners and data entry as needed.

●      Prepare documents and presentations to demonstrate and communicate the impact of our grantmaking strategy and priorities to different audiences and stakeholders.


Administrative Support

●      Translate and/or coordinate the translation of proposals and program related materials.

●      Provide ongoing administrative support (processing payments, reconciling credit cards, managing vendors, etc.), including but not limited to maintaining appropriate filing, and other tasks.

●      Manage calendars, including scheduling individual and group meetings and required follow-up.

●      Assist team’s work-related travel, developing travel plans and logistical arrangements as necessary, including processing expense reports.

●      Plan and coordinate logistics for on-site and off-site events to ensure smooth functioning of activities, including coordinating closed captioning for MADRE events.

●      Support the organization of virtual convenings with partners and other logistics for such events.

●      Work on special projects as needed.

●      Provide administrative support to the Senior Director for Grantmaking as needed.


Key Qualifications:

●      Committed to MADRE’s mission, demonstrable track record of teamwork, and achieving collective results.

●      Minimum of 2-3 years of experience within the NGO/philanthropic sector.

●      Attention to detail and follow-through; proactive work style with ability to take the initiative as needed.

●      Strong understanding of the role of philanthropy in supporting local grassroots groups to realize social change.

●      Knowledge and familiarity with grantmaking processes and procedures preferred.

●      Ability to thrive in a fast-paced environment managing competing priorities and reprioritizing tasks as needed.

●      Excellent interpersonal skills, intentionality in working in diverse cultural contexts, and ability to build relationships with individuals with diverse personalities and styles, and at different levels of seniority.

●      Willingness to embrace ongoing feedback with a positive attitude and a continuous posture towards learning and growth.

●      Ability to manage communications tactfully and professionally with high attention to detail and accuracy.

●      Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google computer applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides.

●      Excellent written and oral communication skills in English and fluency in another second language with a strong preference for Arabic.

●      Possess a good sense of humor, empathy, and kindness


Position Location: While this job may be remote anywhere inside the United States, it will require occasional in-person meetings at MADRE’s headquarters in New York City. Must be able to provide proof of authorization to work in the United States. International and domestic travel may be required when the pandemic subsides.

Compensation Package:

●       Salary: $60,000

●       Benefits: Comprehensive benefits package offered that is robust, inclusive, and progressive.


Application Process: To apply to this exceptional and rewarding opportunity, please submit Cover Letter, Resume, and two references to:  Applications will be accepted until Monday, September 12, 2022. Email Subject Line:  Grants Associate.




MADRE is an Equal Employment Opportunity employer, and is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.


People of color, people with disabilities, LGBTIQ people, veterans and women are all especially encouraged to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.


Studies have shown that women, nonbinary folks, and People of Color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description.  MADRE is committed to building a diverse and inclusive organization and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay. We would strongly encourage applications, even if every one of the qualifications described are not met.

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